Reliable and Trouble-Free Archiving – Schweinfurt District Office Places Trust in the iCAS Middleware from iTernity

Until 2018, the Schweinfurt District Office relied on a hardware-based solution for long-term data archiving, which was frequently affected by disruptions. The growing demands of digital files and the need to ensure smooth workflows for all users made modernization necessary.

The goal was to find a flexible, future-proof, and low-maintenance archiving solution that integrates seamlessly into the existing IT infrastructure. It should be software-defined, easily grow with the requirements of the office and not cause any vendor lock-in. In addition, the existing IT systems were to remain in use to ensure investment protection.

After thoroughly evaluating various solutions, the IT team chose the iCAS archiving middleware from iTernity, as it met all the district office’s requirements. In addition to its low setup and administration effort, a key factor was its ability to integrate seamlessly into the office’s backup strategy. The transition to the new solution was smooth, including the migration of existing data from the old hardware platform.

Excellent Results and Benefits

Since its implementation in 2018, iCAS has proven to be a reliable and high-performance archiving solution. The middleware enables audit-proof storage of documents from the DMS system. iCAS remains invisible to users and operates efficiently in the background. All documents are archived in a tamper-proof manner and are protected from manipulation, alteration, and deletion. The IT team is particularly impressed by the flexibility of the middleware and the minimal administrative effort required.

The main advantages of the new solution at a glance:

• Minimal administrative effort: iCAS reduces the administrative workload of the IT department to a minimum, freeing up resources for strategic projects.
• Compliance and data security: The middleware ensures tamper-proof storage and meets all legal requirements (KPMG certified), such as GDPR and GoBD.
• High scalability: iCAS can be flexibly expanded and easily keeps pace with the district office’s growing data volumes.
• Seamless integration: The solution integrates perfectly into the existing IT infrastructure and the backup concept.

Future: The Next Steps

Following the successful implementation, the Schweinfurt District Office plans to integrate additional areas into digital long-term archiving. This includes the archiving of general document management. With the iCAS solution combined with the DMS system, the office is well-prepared for an even more data-intensive future.

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About the iCAS Middleware

iCAS is a flexible middleware for retention management and WORM data archiving. The software solution integrates perfectly into the existing IT infrastructure. While you take care of your core business, iCAS reliably protects the integrity and availability of your data in the background.